Privacy Policy
We are committed to safeguarding the privacy and confidentiality of personal data and health information for all campers and staff. This privacy policy outlines how we collect, use, disclose, and safeguard personal data and health information.
Collection of Personal Data
We collect personal data from campers and staff for the purposes of registration, communication, marketing, and providing camp services. Personal data may include names, address, contact information, emergency contact details, and other relevant information necessary for camp registration or operation. Personal data is used to aid in the provision of our various products and services, including customer service, accounting, billing, and the marketing of other products and services. We may use aggregate or anonymized personal data for various uses internally.
Collection of Health Information
We collect health information from campers and staff to ensure their safety and well-being during their stay at camp. Health information may include medical history, allergies, dietary restrictions, medication details, and any relevant medical conditions. Health information is collected solely for the purpose of providing appropriate care and accommodations during the camp session. This information helps us to address any medical needs, respond to emergencies, and ensure the overall health and safety of campers and staff.
Consent
By providing personal data to us, including through our website, camp registration, summer camps, and more, you agree to the collection, use, and disclosure of that information in accordance with this policy.
Guardian consent is obtained prior to collecting health information for campers under the age of 18. Guardians have the right to review and update their child's health information as needed.
Confidentiality and Security
We will maintain the confidentiality of all personal data we collect and will not sell, trade, transmit, or otherwise disseminate contact details or identifying information, in whole or in part, to any third party without the express prior written approval of Camp Quest, Inc., our national parent organization.
Health information is treated with confidentiality and is stored securely in compliance with applicable privacy laws and regulations. Access to health information is restricted to authorized camp personnel who require this information to fulfill their duties.
Retention
Personal data and health information is stored in a combination of paper and electronic files. They are protected by security measures appropriate to the nature of the information.
Personal data must be retained for a minimum period of seven years but may be retained further as required by law or to fulfill the purposes outlined in this policy.
Health information is retained only for as long as necessary to fulfill the purposes outlined in this policy and as required by law. Upon completion of a camp session, health information may be securely disposed of or retained as required by law or camp policies.
Disclosure
Directory information, such as a camper’s or staff’s name on their badge, may be disclosed to third parties, such as Planned Parenthood, when they interact with campers in the operation of camp. We may share media from our camp sessions on social media, our website, and other places, which may include camper or staff first names. We may share camper and staff personal data with our parent organization, Camp Quest, Inc. Otherwise, we do not share camper personal data with any third parties except as disclosed in this policy. We may share anonymized aggregate data with third parties as necessary for the operation of camp.
Health information is disclosed only on a need-to-know basis and in accordance with applicable privacy laws. Disclosure may occur in situations where it is necessary to protect the health and safety of campers and staff, such as in emergencies or when seeking medical assistance.
Rights of Individuals
Individuals may review their personal data or health information contained in our files by contacting us. If an individual believes that any of their personal data or health information is inaccurate, we will make appropriate corrections. Requests for access or corrections should be submitted to the camp administration in writing.
Compliance
We are committed to complying with all applicable privacy laws and regulations regarding the collection, use, and disclosure of personal data and health information. Any concerns or complaints regarding the handling of personal data and/or health information should be addressed to the camp administration.
Updates to Privacy Policy
This Privacy Policy may be updated periodically to reflect changes in camp practices or regulatory requirements. Updated policies will be communicated to campers, staff, and guardians as appropriate. By participating in activities at Camp Quest NorthWest, campers and staff agree to the terms outlined in this privacy policy.